- From: SAAC Exams
Sent: Thursday, September 18, 2014 10:37 AM
Cc: Susan Wileman; Accessibility Secretary; Effie Konstantinopoulos; Joseph Darrous
Subject: Exam Accommodations with the AccessAbility Centre
- Dear Teachers,
Welcome to the new semester and for those of you who are new to the college, welcome to Dawson! We thought that it would be helpful to clarify procedures concerning exam accommodations for students registered with the Student AccessAbility Centre. Students registered with our Centre have documented disabilities and it is the college’s responsibility to provide reasonable accommodations. Exam accommodations (extended time, stop-time, writing in a distraction-free environment, use of a computer, use of adapted software, audio files of exams, use of a scribe) are most the commonly requested accommodations. Here’s a primer on exam procedures for tests and exams written in the AccessAbility Centre:
It is the student’s responsibility:
• to inform you that he or she is registered with our service. We provide students with an Accommodations Checklist for each teacher, each semester and typically, you should receive one of these directly from students registered with AccessAbility at the beginning of semester.
• to give you a bright yellow exam Exam Accommodation Form before a scheduled exam or test if they intend to write the exam under our supervision. We advise students to give these forms to their teachers ahead of time, during the class before the scheduled exam.
• to sign up with the service to reserve a seat in our exam room. We ask for a minimum of 3 workings days’ notice.
It is the teacher’s responsibility:
• to provide the information on yellow Exam Accommodation Form regarding specific instructions for the exam
• to bring the exam to our office in 2E.8A, or send the exam via email to email@example.com. We have also attached an Exam Accommodation Form you can fill out directly on screen and send back to us should you choose to send your exam via email.
• to pick up the exam, or arrange to have the exam sent to your office.
It is the AccessAbility Centre’s responsibility:
• to invigilate the exams according to your instructions, as securely as possible.
• to advise teachers if we have any reason to question the integrity of an exam taken in our service.
- We invigilated more than 5,000 exams in 2013/14 academic year. Exam integrity is of vital importance across the college and for our part, we’ve instituted several changes to our exam room procedures with the goal of increasing exam security. These changes include eliminating the use of memory keys in the exam room, the installation of closed circuit TV, the use of monitored, Lanschool supervision for exams written on computers and the presence of an invigilator in exam rooms during mid-terms and end-of-term finals. We work closely with Instructional Development Office and the Coordinator of Final Exams to align our procedures for exams taken during the final exam period. This semester, we are working with MIS to put an on-line exam sign-up module in place later this year. This innovation will streamline procedures and make the process of booking exams with AccessAbility more straightforward and a little more secure for everyone involved. Watch for news about this service as it develops.
Please note that whenever possible, we are happy to provide invigilation services when you need to schedule a make-up exam for a student who is not registered with our service. During very busy periods however, it may not always be possible for us to accommodate this kind of request. From all of us on the AccessAbility Team, please accept our best wishes for a wonderful, productive, inspiring semester.
- Susie Wileman, M.Ed. c.o.
Coordinator, AccessAbility Centre
(514) 931-8731 x 1190
- Exam Accommodations with the AccessAbility Centre